Payroll & Accounting Clerk (1.0 FTE PERMANENT)
The Payroll & Accounting Clerk is responsible for supporting the Payroll, Accounts Payable, Accounts Receivables, Purchasing functions, and assisting the Director, Corporate Services and Finance in routine administrative functions for the Administration Team and/or the Centre.
Specific Responsibilities:
Responsibilities of the position include:
Payroll
- Enter new employee information/data into the MediSolutions HRIS.
- Consolidate time sheets from all teams and calculate hours and wages which are to be recorded and paid in accordance with Centre policies.
- Consolidate all employees’ expense claims ensuring their accuracy and managers’ approval, and process to be included in employees’ pay.
- Upon request, calculate vacation days and statutory holiday to be accrued for hourly-paid and part-time employees, in accordance with Centre policies.
- Enter all required data to generate accurate bi-weekly payroll and prepare to print payroll deposit notices, and all registers and reports.
- Prepare and distribute individual staff payroll deposit notices.
- Transmit payrolls by direct deposit through the CIBC EFT system after the Director, Corporate Services and Finance has initialled both the payroll register and the EFT report.
- Update the benefits subscribed to by employees with carriers (for new and departing employees and employees whose needs change).
- Complete Records of Employment when required.
- Various other functions associated with payroll and personnel record administration (e.g., record usage of Professional Development allowance).
Accounts Payable/Accounts Receivable
- Prepare invoices for payment, including: verification that product or service has been received; code for cost allocation purposes; applicable sales tax calculations; Ensure that purchase orders are attached with the proper manager approval where applicable. Input invoices to accounts payable system.
- Provide the Finance Coordinator with batch registers and invoices.
- Mail cheques with required documentation.
- Maintain and file paid invoices.
- Ensure AR payments for goods and services are recorded and processed.
- Other functions of a financial nature as assigned, such as maintaining petty cash for Administration and other teams, preparing bank deposits, etc.
Other Administrative Functions
- Photocopying, filing, mailing, faxing for Administration.
- Maintain and purchase stationery, office supplies and forms; and organization of upstairs supply and copy room.
- Arrange for and assist with reception coverage when needed.
- Monthly readings of postage and photocopy usage.
- Other general tasks as requested by the Director, Corporate Services and Finance.
Health and Safety
The Payroll & Accounting Clerk will comply with the duties assigned to Workers as per Section 28 of the Ontario Occupational Health and Safety Act.
Key Relationships:
The Payroll & Accounting Clerk is concerned with the effectiveness of all relationships that affect the Centre. The following are particularly significant to the position:
External
- Staff of vendors of supplies and services.
Internal
- Staff at all levels in the organization.
Performance Factors:
In assessing the performance of an incumbent in this position, the following factors will be utilized as appropriate:
- The timeliness and accuracy of all payroll functions, accounts payable, accounts receivable and other administrative tasks.
- The degree of courtesy and time within which staff and external queries are addressed.
Position Specifications:
Education:
The minimum specifications for an incumbent will include College Diploma or Degree including education or equivalent experience in payroll, bookkeeping and general office practices. The preferred candidate will also hold a certificate as a Payroll Compliance Practitioner (PCP).
Knowledge/Skills:
- A sound understanding of, and the ability to apply, methods and procedures which are well-defined and straightforward, but with occasional deviations.
- Fluency in Microsoft Office, payroll systems (MediSolutions preferred), basic administration and accounting procedures.
- An understanding and compliance with the Centre’s policies and procedures, especially confidentiality.
Other
- Access to reliable transportation to get you to and from the Centre.
- A current criminal reference check for vulnerable populations.
- Ability to work flexible hours.
Ready to apply? Follow the link below and complete the steps in our online form.