Status: Temporary Full-time,
with potential for permanent role
Location: St.
Catharines, Ontario
Open Date: February 13,
2026
Who We Are
Niagara
Children’s Centre is recognized throughout the Niagara Region as the provider
of rehabilitation and support services to children and youth with physical,
developmental and communicative delays and disabilities. Core services include physiotherapy,
occupational therapy, speech and language services, augmentative and
alternative communication, family services and therapeutic recreation. Our
family-centred programs aim at helping each child achieve their own unique
potential within their home, school and in the community.
As an
employee of the Centre, you will be part of a community dedicated to creating a
welcoming and supportive environment for the children and youth we serve. We are a place where families are at the
heart of all we do. We continue to provide innovative ways of delivering high
quality services and strengthening our family-centred care philosophy. We want
to see “Niagara’s Children and Youth at Their Best!” Join a team that makes a
real difference in the lives of children and youth every day.
Specific Responsibilities:
Responsibilities
of the position include:
Payroll
- Enter new employee information/data into the
MediSolutions HRIS.
- Consolidate time sheets
from all teams and calculate hours and wages which are to be recorded and
paid in accordance with Centre policies.
- Consolidate all employees’
expense claims ensuring their accuracy and managers’ approval, and process
to be included in employees’ pay.
- Upon request, calculate
vacation days and statutory holiday to be accrued for hourly-paid and
part-time employees, in accordance with Centre policies.
- Enter all required data to
generate accurate bi-weekly payroll and prepare to print payroll deposit
notices, and all registers and reports.
- Prepare and distribute
individual staff payroll deposit notices.
- Transmit payrolls by
direct deposit through the CIBC EFT system after the Director, Corporate
Services and Finance has initialled both the payroll register and the EFT
report.
- Update the benefits
subscribed to by employees with carriers (for new and departing employees
and employees whose needs change).
- Complete Records of
Employment when required.
- Various other functions
associated with payroll and personnel record administration (e.g., record
usage of Professional Development allowance).
Accounts Payable/Accounts Receivable
- Prepare invoices for payment, including: verification that product or
service has been received; code for cost allocation purposes; applicable sales
tax calculations; Ensure that purchase orders are attached with the proper
manager approval where applicable. Input
invoices to accounts payable system.
- Provide the Finance Coordinator with batch registers and
invoices.
- Mail cheques with required documentation.
- Maintain and file paid invoices.
- Ensure AR payments for goods and services are recorded and processed.
- Other functions of a financial nature as assigned, such as maintaining
petty cash for Administration and other teams, preparing bank deposits, etc.
Other Administrative Functions
- Photocopying, filing, mailing, faxing for Administration.
- Maintain and purchase stationery, office supplies and forms; and
organization of upstairs supply and copy room.
- Arrange for and assist with reception coverage when needed.
- Monthly readings of postage and photocopy usage.
- Other general tasks as requested by the Director, Corporate Services
and Finance.
Health and Safety
The
Payroll & Accounting Clerk will comply with the duties assigned to Workers
as per Section 28 of the Ontario Occupational Health and Safety Act.
Key Relationships:
The
Payroll & Accounting Clerk is concerned with the effectiveness of all
relationships that affect the Centre.
The following are particularly significant to the position:
External
- Staff of vendors of supplies and services.
Internal
- Staff at all levels in the organization.
Performance Factors:
In
assessing the performance of an incumbent in this position, the following
factors will be utilized as appropriate:
- The timeliness and accuracy of all payroll functions, accounts
payable, accounts receivable and other administrative tasks.
- The degree of courtesy and time within which staff and external
queries are addressed.
Position Specifications:
Education:
The
minimum specifications for an incumbent will include College Diploma or Degree
including education or equivalent experience in payroll, bookkeeping and
general office practices. The preferred candidate will also hold a certificate
as a Payroll Compliance Practitioner (PCP).
Knowledge/Skills:
- A sound
understanding of, and the ability to apply, methods and procedures which are
well defined and straightforward, but with occasional deviations.
- Fluency in Microsoft office, payroll and accounting systems (ADP
Workforce Now, NetSuite, MediSolutions), basic administration and accounting
procedures.
- An understanding and compliance with the Centre’s policies and
procedures, especially confidentiality.
Other
- Access to reliable transportation to get you to and from the Centre.
- A current criminal reference check for vulnerable populations.
- Ability to work flexible hours.
Why Join Us?
- We provide a total rewards package that
supports your well-being and supports and encourages continuous professional
development and growth.
- Provide a competitive hiring range of $52,299
– $59,416.50 commensurate with experience, and a 37.5 hour work week.
- Participation in a Defined Benefit
Pension Plan (HOOPP) from day one of employment with us, we offer healthcare
and dental benefits, and access to the Employee and Family Assistance program.
Application Process
If you are inspired by the work of Niagara
Children’s Centre and would like to join our team, we want to hear from you! To review the job description and pursue this
career opportunity, please visit our website at www.niagarachildrenscentre.com
This posting is for an existing,
immediate vacancy within our Corporate Services team. The position is full-time
contract, with potential for conversion to permanent employment based on
operational requirements and budget considerations. We will be reviewing
candidate submissions as they are received and move forward with interviews.
Early submission is encouraged.
Artificial Intelligence (AI) tools are
not used to evaluate applications for this role. Your application will be
reviewed directly by our hiring team.
Niagara Children’s Centre is committed
to fair and accessible employment practices. Upon request, suitable
accommodation is available under the Accessibility
for Ontarians with Disability Act (AODA) for applicants invited to an
interview.
We thank all those who apply but only
those selected for further consideration will be contacted. The selected
candidate will be required to participate in a Criminal Background Check.